Is It Time for Your Business to Switch to Paperless Accounting?

Posted on 19. Sep, 2012 by in Misc. Articles, VirtualConnections Newsletter

HelpEvery industry goes through natural phases of transformation. As new technology becomes available, new processes are developed. Accounting is not exempt.

Only a few years ago very few accountants used computer software to prepare tax returns for their clients. Now it’s not a question of whether an accountant uses software to prepare tax returns, but which software the accountant is using. Today it’s unimaginable that any accounting practice could function without computers and accounting software.

Today, business owners and their accountants are faced with a new challenge. Is it time to go paperless? The fact is that the paperless office is sneaking up on us.

What does it mean to go paperless?

Does that mean you’ll throw all of your paper away? Absolutely not! You’ll have to determine how much paper you want to maintain in your own establishment. Going paperless does mean that you utilize the internet to store and transfer information to your bookkeeper or accountant quickly and securely.

Say for example, you’re leaving on vacation tomorrow and you discover a vital piece of information has to be delivered to your accountant. Your staff is gone for the weekend and your bookkeeper’s office is closed. You have minutes to decide what to do before you leave for the airport.

If you have a secure online connection with your accountant, you can scan and attach that information to the website in seconds. It’s done! No paper has been transferred, yet they have the information at their disposal and you can go on vacation free of worry.

The technology required to convert your business accounting into a paperless operation has become remarkably affordable and quick. Going paperless, however, requires a major change in workflow processes. The conversion process also requires good planning and implementation.

With all of the technology available, you’ll have to do your due diligence in finding what will work for you and your business needs. Remember that the security of your business information is paramount and also factor in any plans for business growth or change.

By utilizing new technology you will increase productivity, save money and create a better working relationship with your bookkeeper or accountant. If you’re wondering how you can make this change with as little hassle as possible, please give me a call and we can discuss the options available to you for utilizing the internet in your bookkeeping and accounting processes. Streamlining now will free you up to do the things that are really important to your business growth.

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