Tip of the Month: How to Create Signatures in Outlook

Posted on 04. Oct, 2007 by in VirtualConnections Newsletter, Windows Resources/Tips

It’s easy to create signatures in Outlook. You can also create signatures in Word and import them into Outlook. In Preferences, check the box that says “Add Signatures to all outgoing messages.” The advantage of using Word is that it allows you to include images and hyperlinks. Electronic business cards – or “vCards” can only be done in Outlook.

To create automatic signatures in Outlook:

  1. Go to the Tools menu, click Options and then the Mail Format tab
  2. In the Compose in this Message format list, click the format that you want
  3. Click Signatures, and then New
  4. Enter a name in the New Signature box
  5. Select an option from Choose how to create your signature box
  6. Type or copy and paste the text you want

For individual signatures in each message:

  1. In the open message, click where you want to insert the signature in the message
  2. On the Insert menu, click on Signature, and then on the signature that you want
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